In the midst of the COVID-19 pandemic, it is imperative
that every precaution is taken to prevent the spread of
the disease. At the workplace, employees may need to
use equipment and tools that their co-workers have
used. As such, it is important to stress the need to
properly covid tools and equipment after each use.

When it comes to tools that have not been visibly
contacted by blood or other bodily fluids, the following
cleaning procedures are recommended and should be
communicated to your employees.

According to guidance from the Centers for Disease
Control and Prevention, the virus that causes COVID-19
can live on plastic and other surfaces for up to 72
hours. Equipment can be cleaned with water and a
mild soap using a damp cloth. Following this cleaning,
tools should then be left to rest for at least three days.

When using a diluted bleach solution, have your
employees adhere to the following steps:

1. Start by removing dirt and grease on the tool
using a damp cloth, mild soap and water.

2. Dip a second, clean cloth into the diluted
bleach solution.

3. Wring out the cloth so that it is not soaked and

4. While holding the tool with the cloth, wipe
each handle gently. Be careful not to allow any
liquid to drip or flow into the equipment.

5. Never use any other cleaning product
alongside the diluted bleach solution.

6. Leave the equipment to dry naturally.

7. While using a diluted bleach solution,
employees should avoid touching their face
and should wash their hands immediately
upon completing the process.

Diluted bleach solutions should be made by mixing 5
tablespoons of bleach per gallon of water, or 4
teaspoons per quart.

Additionally, employees should:

 Wash their hands before and after the process.

 Be properly trained in the use of the necessary
personal protective equipment (PPE).

 Never use flammable or combustible substances near equipment.

If a piece of equipment has come into contact with
blood, more advanced cleaning methods are required.

While efficiency and productivity are important factors
in the workplace, the health and safety of your
employees should be your top priority. The COVID-19
pandemic can serve as a reminder that taking the time
to perform proper cleaning and decontamination
procedures is a serious matter.

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Designing a Post-Coronavirus Office


The coronavirus disease (COVID-19) pandemic has changed many aspects of the current workplace, and soon, employers should begin planning for what their post-coronavirus office will look like. Previously, social distancing and COVID-19-related best practices hadn’t been a topic on the mind of most employers or employees. By updating office layouts, encouraging new behaviors and expanding remote work options, employers can help prevent the spread of future diseases, and protect the health and safety of employees. As a reminder, please refer to the CDC for the most accurate and up to date information.

Physical Changes to Workplaces

As employers prepare for employees who will be returning to the office, organizations can consider the following best practices for their office space:

  • Increasing each employee’s personal space, and ensuring desks are 6 feet or more apart
  • Creating walls and barriers between cubicles
  • Creating a walk-traffic flow that discourages congestion
  • Updating air-filtration systems
  • Installing automatic doors
  • Installing UV lighting systems
  • Installing no-touch soap dispensers and sinks in bathrooms
  • Making hand sanitizer and cleaning products readily available

While updating practices to best prevent the spread of illnesses will also require changes in behavior, employers can take a step in the right direction by ensuring their physical office space is aligned with encouraged behaviors of employees.

Behavioral Changes

While every business is different, there are practices many organizations can implement and behaviors they can encourage. Common post-coronavirus adjustments may include:

  • Create expectations for handwashing. According to the Centers for Disease Control and Prevention (CDC), one of the best actions to prevent the spread of coronaviruses is washing hands with soap and water for at least 20 seconds. Encourage employees to do so often, and consider creating policies to reinforce this behavior.
  • Ban or discourage shaking of hands. While shaking hands is an instinct in many cases, this practice can spread germs, diseases and illnesses at an expedited rate.
  • Increase cleaning schedules. According to the CDC, COVID-19 can remain on hard surfaces for up to 12 hours, creating a potential risk of transmission. Review how cleaning schedules can be more frequent and thorough.
  • Adjust meeting practices. Encourage limited amounts of participants in meetings, and advise them to spread out and avoid sharing multi-touch devices.


Technology Considerations for Employers

Beyond updating office layouts and encouraging virus-resistant practices, some employers are considering how the use of technology can aid in efforts to prevent the spread of diseases. Some organizations are tracking employees’ distances through cellphones or other devices, and even screening employees and guests for high body temperatures. Employers can also consider installing or expanding the use of hands-free voice assistants, such as Amazon, Google or Apple devices, with the intent of reducing the use of shared technology surfaces used by multiple employees. While not all of these changes will make sense or be feasible for all organizations, employers can consider how updated business practices can encourage social distancing, and reduce the touching of shared surfaces—both during and even after the COVID-19 pandemic.

Expanding Telecommuting Options

According to a survey of U.S. employers by the Computing Technology Industry Association conducted in 2019, more than two-thirds of respondents across a range of different industries and professions reported increased productivity when workers telecommuted full- or part-time. While the feasibility of remote work varies depending on an employee’s job responsibilities, expanding remote work options offers other benefits as well. These additional benefits can include:


  • Increased flexibility
  • Increased retention
  • Reduced greenhouse emissions
  • The ability to tap into a broader talent pool
  • Fewer opportunities for diseases such as coronaviruses to spread


Notably, by expanding remote opportunities post-coronavirus, employers can reduce the amount of human interaction that takes place at a physical location. Also, by allowing remote work, employees who are sick are less likely to physically attend the office. Best practices for expanding remote work include creating outlined companywide remote practices, rather than leaving remote work approval requests up to the subjective opinion of a manager. As employers consider how they can best create remote work policies, many considerations factor into the equation. For additional resources about how to best use the remote workplace, contact Anastasi Insurance Agency, Inc..

Preparing for Future Pandemics

Even after reopening, health experts warn that businesses should also be prepared for future pandemics. Additional waves of COVID-19 could reemerge in the near future, and employers should create plans that account for partial or full closings of office locations.

Prepare Your Post-coronavirus Office

As employers plan for how to operate post-coronavirus, creating preventive best practices can set up organizations for success. While the easy return-to-work procedure will be to fall back on existing practices, the COVID-19 pandemic allows an opportunity for organizations to consider how creating an updated workplace with virus-resistant practices, as well as expanding remote work opportunities can prepare them for future pandemics.


As employees reenter the job market, post-coronavirus practices will be top of mind. By being proactive and establishing appropriate measures and practices, employers can not only help prevent the spreading of diseases—but put employees at ease, knowing that necessary steps are being taken to ensure the health and safety of those who will be spending time at the office.


As laws and guidelines related to COVID-19 change, employers should consult with legal counsel when updating or changing policies. As you navigate through reopening your office locations, contact Anastasi Insurance Agency, Inc. for additional COVID-19 resources.

FMCSA Extends Waiver of HOS Requirements Until May 15

On Apr. 9, 2020, the Federal Motor Carrier Safety Administration (FMCSA) extended its emergency declaration to provide some commercial motor vehicle (CMV) drivers an immediate waiver from the agency’s hours-of-service (HOS) regulations. The waiver will now apply through May 15, 2020.

Direct Assistance
The waiver applies to CMV drivers who are providing “direct assistance” in support of emergency relief efforts related to the COVID-19 outbreak. This includes efforts to meet immediate needs for:
1. Medical supplies and equipment related to the testing, diagnosis and treatment of COVID-19;
2. Supplies and equipment for community safety, sanitation and prevention of transmission (masks, gloves, hand sanitizer, soap and disinfectants);
3. Food, paper products and other groceries for emergency restocking of distribution centers or stores;
4. Raw materials required for the manufacture of the first three categories;
5. Fuel; fmcsa
6. Liquefied gases to be used in refrigeration or cooling systems;
7. Equipment, supplies and persons necessary to establish and manage temporary housing, quarantine and isolation facilities;
8. Persons designated by federal, state or local authorities for medical, isolation or quarantine purposes; and
9. Other medical or emergency service personnel.


Direct assistance terminates when transportation is not in support of emergency relief efforts related to the COVID-19 outbreak or when the motor carrier dispatches a driver or CMV to another location to begin operations in commerce.


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24/7 Emergency Support

Anastasi Emergency Support: 24 hours a day, 7 days a week, 365 days a year, a licensed agent is on-call when you need them the most. This is not an answering service. This is your agent, who has access to your policy and knows you and can give you the peace of mind that you deserve. Our on-call agent can get you in contact with the following professionals:

  • Hazmat Response and Clean-up
  • Wrecker services – large and small
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  • Attorneys
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If you need emergency support, call 508-864-4564.